Collaboration Project Office SAP Transformation 3RI (80-100%) temporary

The Project As part of the "SAP Transformation 3RI" project, the three research institutes Eawag, WSL and Empa (3RI), together with our implementation partner AGILITA AG, are introducing SAP S/4HANA Private Cloud Edition 2025. The Go Live is planned for November 2027. This will be followed by the Hypercare Phase until May 2028. For this project, we are looking for a committed project assistant who will actively support the project management and ensure smooth organizational processes. The position is temporary for one year with the possibility of extension until the end of the Hypercare Phase. Tasks • Project Organization & Meetings: You organize and accompany project meetings, workshops and steering committees – from preparation and minute-taking to the follow-up of agreed measures. • Project Steering & Controlling: You support risk and quality management, perform cost controls and keep an eye on deadlines, milestones and open pending items. • Tools & Documentation: You maintain tasks in the project management tool Asana and ensure structured, traceable project documentation in Microsoft Teams and SharePoint. • Coordination & Communication: You coordinate dates between the participating institutions and support the project management with planning, communication and decision bases. • Implementation & Go-Live: You participate in tests, training and go-live preparations and provide administrative support during the Hypercare Phase. Profile • Education & Experience: Commercial or comparable training, ideally with experience in project administration or in a Project Office; initial experience in SAP or IT transformation projects is an advantage. • Way of Working & Personality: Structured, independent and careful way of working with a good overview even in demanding project environments; enjoyment in dealing with different stakeholder groups as well as in coordination and administrative tasks; discretion and reliability when dealing with confidential information. • Knowledge & Tools: Very good knowledge of Microsoft 365 applications (especially Outlook, Teams, Word, Excel, PowerPoint, SharePoint) as well as experience with project management tools, ideally Asana. • Language: Proficient German in spoken and written form. We offer • Exciting Project Environment: A central role in the Project Office of a cross-organizational transformation project of high strategic importance – you make an important contribution to the successful introduction of SAP S/4HANA at the three research institutes Eawag, WSL and Empa. • Temporary Contract: The position is temporary for one year with the possibility of extension until the end of the Hypercare Phase.