Executive Assistant (m/f/d) 60%

Six members of the executive management, one CEO, countless threads, and in the middle: You.
You think ahead, think along, and finish things before anyone asks. If you do not understand relief as mere support, but as a craft that you master, then please read on.

What we move together

• You support the CEO and the six members of the executive management comprehensively, reliably, and proactively in daily administrative operations.
• You organize appointments, travel, and meetings so that everything interlocks before anyone notices how much coordination is behind it.
• In meetings, you take minutes and do not let go of pending items and decisions until they are completed.
• Seminars, workshops, and internal events bear your hallmark from the first idea to the last detail.
• As an interface, you connect executive management, managers, employees, external partners, and the Vaillant Group.
• You actively shape internal communication, such as our employee bulletin.
• You prepare correspondence, presentations, and documents with such stylistic confidence that they can be forwarded without checking.
• With email management, you maintain an overview, prioritize intelligently, and follow up on what is outstanding.
• You manage smaller projects independently and contribute to cross-departmental projects.
• You continuously develop administrative processes and templates because "good" is never good enough for you.
• Office ordering is also in the best hands with you.

What makes us successful together

• Your basis is a commercial basic education, ideally supplemented by further training as an Executive Assistant with a federal diploma (eidgenössischem Fachausweis) or equivalent.
• You bring several years of assistant experience at the executive or management level.
• You are very proficient in Microsoft 365, especially PowerPoint and Outlook, and digital working tools are a matter of course for you.
• You work routinely with collaboration tools such as Teams and SharePoint.
• Your German is stylistically confident in spoken and written form, supplemented by good English and French skills.
• Supporting others gives you real joy: You prioritize the success of the whole over your own profile, and you understand the relief of others as the core of your role.
• You recognize needs, appointments, and bottlenecks and act before problems arise from them.
• Your benevolent, binding, and discreet manner creates trust at all levels.
• Even with a high workload, you maintain calm, an overview, and clear prioritization.
• Your demand for quality extends to the smallest detail.
• Confidential information is absolutely safe with you, because loyalty and discretion are non-negotiable for you.
• You live an open-door mentality and are available when needed.
• And the best part: You like it when no two days are the same.

What you can count on

We all spend a lot of time at work and your personal well-being is important to us. Therefore, we offer you:

• A stable, future-oriented company on a growth course with a long-term perspective.
• A motivated team in a family-like environment that masters challenges together and ensures a positive working atmosphere.
• Room for individual creativity and the active co-shaping of your tasks and processes.
• A modern infrastructure with contemporary working tools that enable you to work efficiently and pleasantly.
• Diverse development and further training opportunities through individual cost participation as well as internal and external training.
• Flexibility for a balanced work-life balance thanks to part-time work options, unpaid leave, and home office possibilities.
• Attractive framework conditions such as 5 weeks of vacation, referral bonuses, as well as generous long-service gifts.
• A location with very good public transport connections, free parking spaces, as well as free drinks and fruit.

Convince us with your vision, your personality, and your energy.
We look forward to meeting you!

We conduct recruitment exclusively directly and therefore ask you to refrain from inquiries from third-party providers or recruitment agencies.

What makes us special

We provide a better climate. In every home and our environment. We live this ambition as a successful family business for over 150 j4id10415737a j4it0940a j4iy26a