Family Office Assistant

• 18 août 2026 • 80 - 100% • Indefinite duration • english (Fluent), french (Fluent), italian (Intermediate) • Rue de Rive 1, 1204 Genève • Log in to see the jobup.ch salary estimate About the position MULTI-FAMILY OFFICE - GENEVA Family Office Assistant - French / English *Permanent position | 80 % to 100 % | Geneva, Switzerland* About us We are a boutique Multi-Family Office based in Geneva, offering comprehensive and confidential wealth management services to an exclusive international clientele. Our services cover investment supervision, estate planning, administration of foundations and trusts, as well as lifestyle management. Your responsibilities: Administrative and office management - 30 % • Bookkeeping, accounting support and invoice processing, including maintaining the invoice register and payment tracking • Filing of documents, archiving and management of administrative flows • Organization of meetings, management of office supplies and schedule coordination Client services and correspondence - 20 % • Drafting correspondence in French, English and Italian (emails, letters, formal communications) • Handling all client administrative requests with the highest level of discretion • Management of calls, agendas and external relations Legal structures and compliance support - 20 % • Administration and monitoring of family foundations and trusts (documentation, minutes, reporting, liaison with legal and fiduciary interlocutors) • Maintaining up-to-date registers of legal entities held within client structures Lifestyle services and concierge - 30 % • Coordination of travel, hotel reservations, restaurants and private transfers • Organization of internal and client events • Personal assistance in the management of luxury hotels and hotel assets for clients, including liaison with hotel management, support for operational monitoring, coordination of service providers and monitoring of the guest experience Your profile - (30 - 35 years old) • Commercial diploma (CFC), Hotel School or equivalent • Mastery of French and English (oral and written) - Italian is a plus • Minimum 3 to 5 years of experience in a similar position in Switzerland, ideally within a Family Office, accounting firm or fiduciary company. • Experience in the administration of foundations and/or trusts is a major asset • Solid knowledge or experience in hotel management - ability to collaborate professionally with hotel operators, monitor key operational indicators and accompany clients in the management of their hotel properties • Mastery of the Microsoft Office suite; knowledge of accounting software (GIT). • Discreet, proactive, organized and reliable, with excellent interpersonal skills • Capable of prioritizing, managing multiple tasks simultaneously and working independently with a strong sense of service and confidentiality • Based in Geneva, available at a minimum of 80 %. Start date to be agreed upon. *Only candidates with relevant experience in a similar environment will be considered. All applications will be treated with the strictest confidentiality.*