Assistant or Management Assistant - 60%

You are attached to the administrative and financial manager of the rehabilitation and geriatrics department, you contribute to the good administrative, financial and logistical management of the department. You process and ensure the follow-up of the department's documentation, with complete autonomy, in particular internal and external agreements. You assess needs, analyze requests, collect necessary information and take appropriate measures for the processing and follow-up of files. You manage the update of management tools on Excel, ensure the follow-up of billing and payment requests, as well as the control and management of invoices, expense reports and training requests. You ensure the conformity of invoices and provide support for the management of non-operational funds. You make decisions in current affairs by virtue of a power of attorney entrusted by the hierarchy, within the respect of budgets and current directives. You report complex or particular situations to your hierarchy and formulate adapted solution proposals. You are in charge of the administrative tasks inherent to the organization of the service. You assist the administrative and financial manager as well as their team in the realization of their missions and in the management of the department's projects. You actively participate in administration sessions. You hold a CFC in commerce and a certification ECDL Standard in Word and Powerpoint, and ECDL Advanced in Excel. You possess in-depth knowledge of administrative management, accounting and office computing. You have significant experience of one to three years in similar positions, in a hospital environment or in an environment related to health would be an asset. You are an organized and rigorous person, you are able to work autonomously but also in a team and demonstrate adaptability. You know how to manage priorities and take necessary initiatives, and possess a sense of responsibility. You are endowed with strong analytical and synthesis capabilities, you demonstrate versatility and possess a good open-mindedness, listening and communication skills. You are of a flexible nature and possess a good relational sense, you know how to develop constructive relationships with your interlocutors and demonstrate diplomacy. You have a sense of confidentiality. Entry into function: 01.10.2026 Number of positions: 1 Activity rate: 60% (with possibility of increasing to 80%) Function class: 11 Contract: 12-month CDD Application deadline: 17.07.2026 Request for information: Ms. P. Boyer, administrative and financial manager, pboy@hug.ch Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the required diplomas and certificates for the position and the last 2 work certificates. This announcement is addressed indiscriminately to women and men. Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed. Wishing to commit to the fight against unemployment, HUG encourages applications from the Office cantonal de l'emploi. With more than 13,000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international level. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. Counting nearly 1,400 employees, the Department of Rehabilitation and Geriatrics constitutes a medical pole centered on the elderly and is spread over 5 sites: Trois-Chêne, Loëx, Bellerive, Beau-Séjour and Joli-Mont. It takes care of acute situations, thanks in particular to the emergencies of the Hôpital des Trois-Chêne, specific problems related to age, medical rehabilitation and palliative medicine.