Versatile Coordinator Secretary (m/f) - 80%

Company Description ## With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. With nearly 1'300 employees, the Department of Psychiatry responds to a triple mission involving the treatment of mental disorders, training, and research. Thus, the department's mission is to detect and effectively treat increasingly frequent and polymorphic pathologies while respecting patients and their relatives. The Service de Psychiatrie de Liaison et d-Intervention de Crise handles the assessment, orientation, and follow-up of the interdisciplinary treatment of psychiatric disorders in patients who are hospitalized or followed within the framework of outpatient consultations at the various HUG sites. The service also has the mandate to welcome, care for, and orient patients approaching the HUG psychiatric emergencies. The service also includes two hospital units, namely the Lits d-intervention de Crise and the Lits Médico-Psychiatriques, as well as two specialized consultations, the Espace de Soins des troubles du Comportement Alimentaire and the Consultation de Psychotraumatologie TraumaCare. The service brings together the activities of approximately 150 employees, organized within the different units and outpatient consultations. The service includes outpatient, day hospital, and inpatient activities. Job Description ## As a coordinator secretary, you must be mobile in the different sectors of the Department of Psychiatry in the canton of Geneva upon request. You manage the medical and administrative secretariat of a hospital and/or outpatient unit. You draft routine correspondence and perform other secretariat tasks specific to the services. Drafting minutes during operational meetings is also part of your responsibilities. You ensure telephone reception as well as the welcome of patients while checking their administrative data, while ensuring compliance with current institutional and medico-legal requirements. You take care of the opening, constitution, updating, filing, and archiving of the medical patient file according to institutional standards. You also perform the billing control of therapists. Qualifications ## You hold a CFC as a commercial employee or an equivalent training in the field of medical secretariat. You have successful experience in managing a medical secretariat. You have a good command of IT tools (ECDL level based on Word, Excel) as well as the institutional software in use at HUG, such as DPI, DPA, OPALE, and GRECO. You perfectly master the French language; knowledge of English is an asset. A punctual, reliable, and autonomous person, you have a sense of organization and priorities and demonstrate very good stress resistance. Empathic, you enjoy human contact. Working with rigor, flexibility, and speed, you are comfortable managing a heavy workload while receiving various requests. You have an ease of working with multidisciplinary teams and demonstrate good team spirit. You have the motivation to acquire new knowledge and to invest yourself in the position. Additional Information ## • Start date: 01.10.2026 • Number of positions: 1 • Activity rate: 80% • Job class: 10 • Contract: CDI • Application deadline: 15.08.2026 • Inquiry: M. F. Azevedo, head of secretariat, tel 022 372 44 84 Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the last 2 work certificates. This advertisement is addressed indistinctly to women and men. Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l-emploi. Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed.