Project Administrator

• Manage and coordinate a portfolio of philanthropic funds • Accompany philanthropists and contribute to the development of the Foundation About Our Client ## Swiss Philanthropy Foundation is an independent public utility foundation based in Geneva. Created in 2006, its mission is to encourage philanthropy by creating and administering philanthropic funds: it offers donors, individuals and grant-making foundations, facilitated access to philanthropy through a lightweight, agile and economic structure, thus simplifying their administrative procedures and strengthening the impact of their donations. Swiss Philanthropy Foundation has created 100 hosted funds and distributes an average of nearly 40 millions per year in Switzerland and around the world. The Foundation also hosts institutional funds for other foundations as well as collaborations. It is active in philanthropy promotion activities where it develops strong partnerships in the fields of continuing education and culture. « We accompany the realization of philanthropic initiatives in a personalized way to contribute to a better world. » Job Description ## Administrative and operational management of a portfolio of hosted funds (philanthropists and foundations) : • Accompaniment and coordination of the steering committees of the funds as well as their dedicated staff: contact and relationship, preparation and animation of sessions, minutes, follow-up of governance and operational procedures; • Administrative management of the entire donation distribution process (*grantmaking)* in collaboration with the steering committee: analysis (*due diligence*) of the public utility status of beneficiary organizations, preparation of donation contracts, payments, collection of follow-up reports; • Coordination and follow-up, if necessary, of experts or consultants mandated, or dedicated staff to the activity of the hosted fund; • Management and follow-up of the treasury of the allocated funds: donors' endowments, budgets, commitments, expenses, available balances; • Ensure general follow-up and smooth operation of the activity of the funds on behalf of the Foundation, in collaboration and dialogue with donors and steering committees. • Active development of hosted funds and long-term relationship with donors. • Participation in the creation and implementation of new hosted funds: presentation of solutions, participation in discussions, administrative follow-up for the deployment of the fund. • Active participation in the development of the foundation and other tasks depending on the opportunities of the Foundation, including the implementation and follow-up of new offers or new tools. • Use of digital tools CRM, ERP, Drive (Microsoft suite) The Successful Applicant ## • Higher university education or equivalent. • Confirmed professional experience (minimum 5 years) in the administration and operational follow-up of files and processes, including budget management, ideally acquired in an SME or a grant-making foundation. Specific thematic expertise is not required. • Excellent mastery of French and English, both spoken and written. Knowledge of other languages, particularly German, is a major asset. • Proven ability to coordinate external people and animate groups. • Relational ease, sense of listening and developed team spirit. • Taste for knowledge sharing, collective intelligence and active contribution to common reflections. • Solid writing and synthesis skills, as well as clear and convincing oral expression. • Ability to manage several files or projects simultaneously, efficiently and serenely. • Dynamism, reactivity and sense of initiative. • Ease with numbers, analytical mind and marked interest in administrative tasks. • Method, rigor, precision and sense of organization. • Autonomy in work, with a strong sense of responsibility What's on Offer ## • A working environment based on strong human values, combining respect, commitment and cooperation. • An entrepreneurial culture favoring autonomy, creativity and initiative. • The opportunity to evolve in the philanthropy sector, with a transversal vision of the supported themes. • A rich and stimulating position, offering a great diversity of tasks, varied interactions and nourishing exchanges with committed actors from the philanthropic world. • The possibility of actively contributing to the development of an ambitious and growing foundation, attentive to the well-being and evolution of its collaborators. • A welcoming work environment, within a dynamic team, in a spirit of trust and collaboration. • Welcoming offices ideally located near public transport. • One day of telework per week, from 6 months of seniority. • 5 weeks of vacation per year. • Superior provident benefits to the mandatory regime. Quote job ref JN-072026-7054047 Job Function Public Sector & Not for Profit Specialisation Project Assistant Industry Not For Profit Location Geneva Contract Type Permanent Job Reference JN-072026-7054047