Compliance Administrative Assistant

• 16 September 2026
• 100%
• Indefinite duration
• Possible
• Chemin du Pré Fleuri, 3, 1228 Plan-les-Ouates
• Log in to see the salary estimate from jobup.ch

SPINEART is a private medical device company based in Geneva, Switzerland, specializing in simplifying the surgical act by designing, developing, and promoting safe and effective solutions for spinal surgeons, operating room teams, and patients.

Present in more than 60 countries, Spineart is a pioneer in its field, having introduced unique technologies in the areas of minimally invasive surgery, motion preservation, fusion, biological products, and fracture treatment.

Spineart markets a comprehensive portfolio combining sterile implants with traceable barcodes and compact instrument sets, proudly promoting greater safety, better cost-effectiveness, and hospital compliance.

Our success also depends on the value of our team. The human being is at the center of our concerns. We pay

special attention to our recruitment to make Spineart an excellent place to work.

For us, interpersonal skills are as important as technical skills. What we expect from our employees is nothing less than true team spirit, mutual aid, and self-improvement.

Our philosophy: Quality, Innovation, Simplicity

Our values: Respect, Integrity, Solution-oriented

Are you passionate about maintaining the highest standards in compliance and administrative excellence?
Do you want to join an innovative medical device company where you will play a key role in supporting regulatory processes, ensuring the accuracy of documentation, and upholding our commitment to integrity?

If so, come join our legal team! As a

Compliance Administrative Assistant

You will provide administrative support to the Legal & Compliance department in all activities related to interactions with Healthcare Professionals (HCP), including contracts, transparency reports, and other compliance-related requirements.

Your main responsibilities will be:

Contract Management

• Prepare, track, and archive contracts, including consultant agreements, non-disclosure agreements (NDA), sponsorships, hospitality agreements, grants, and other related documents.
• Verify the completeness and accuracy of supporting documents before approval.
• Ensure the follow-up of contract execution and signature processes.

Transparency and Compliance

• Prepare and submit regulatory declarations and filings (CNOM, EPS, MDEON, transparency reports, etc.).
• Collect and maintain the information necessary to meet transparency reporting obligations.
• Monitor and track compliance-related files to ensure their completeness and timely processing.

Systems Management

• Enter, update, and maintain contractual and third-party information in the Contract Lifecycle Management (CLM) system.

Administrative Support

• Manage the shared Legal & Compliance and Grants mailboxes.
• Organize meetings, take notes, and write minutes.
• Provide general administrative support to the Compliance team.

Your profile:

• 2 to 5 years of experience in an administrative support role, preferably in medical devices, pharmaceuticals, healthcare, or other regulated industries.
• Advanced proficiency in Microsoft Office applications;
• Experience with a Contract Lifecycle Management (CLM) system is strongly desired.
• Proficiency in French and English, with excellent written and oral communication skills.
• Proficiency in one or more additional European languages is a plus.
• Excellent organizational and follow-up skills.
• Great attention to detail and commitment to accuracy.
• Proactive mindset and ability to adapt to changing priorities.
• Reliable and able to manage responsibilities effectively.
• Professional discretion and high respect for confidentiality.
• Ability to work independently as well as collaboratively within a team.

We look forward to your application at the following address: https://spineart.bamboohr.com/careers/121?source=aWQ9MTE%3D

Please submit your application exclusively via this link; applications received via JobUp will not be considered.