HR Assistant, 80%, CDI - Human Resources Management

Company Description At l'Hospice général, HR Assistant M/F, 80%, CDI \- Human Resources Management Company Description At l'Hospice général, we work for better living together in Geneva Founded in 1535 in Geneva, our institution supports people who, at a moment in their lives, need support for the necessary time to (re)find sustainable autonomy. We promote the social and professional reintegration of people receiving social assistance, we welcome and host people from asylum who we follow in their integration process. Finally, we participate in the fight against the isolation of seniors. We are more than 1' 600 female and male employees distributed across 60 sites throughout the territory of the canton. We support more than 40' 000 people. By joining our institution, you will participate in the realization of our social mission, anchored in our values of collaboration, respect, commitment and benevolence. In a context where our teams evolve in demanding and constantly changing fields, we make it a point of honor to offer them stimulating working conditions: we aim for diversity and inclusion, we value collective intelligence, encourage exchanges and innovation and promote initiative and experimentation. Job Description Are you looking for a new professional challenge within a motivated and dynamic team? Do you share our values of commitment, collaboration, respect and benevolence and wish to contribute to bringing the culture of our institution to life? Do you care about developing links of trust and close partnerships? Do you like approaching subjects collectively? You might be our future colleague! Join us to co-construct the HR management of an institution in constant evolution! Your mission Within a team composed of HR, HR managers, in recruitment and talent acquisition officers, as well as in coordination with the entire HR department, you contribute to the application and development of human resources management. Depending on the scopes entrusted to you, you intervene in different capacities: support for HR processes, collaboration on certain cross-functional HR files, role of referent or coordination of specific activities. Your main activities Reception and reference role: Entry point of HRM, you are the point of contact for the service for all questions related to HR tools; Thanks to the quality contacts and privileged relationships you maintain, both with managers and with employees, you ensure complementarity with the HRMs to allow the flow of information; With your HR colleagues, you manage the telephone and physical reception of the service and thus contribute to offering a quality first level of response to employees and hierarchical managers. Administrative management of the employee life cycle: In collaboration with the HRMs, your HR and recruitment colleagues, you organize and manage the administrative activities related to the employee life cycle (engagement, evolution, absences, changes in situation and departures) and individual situations requiring specific follow-up; You ensure the proper maintenance of personnel files in compliance with traceability standards (LIPAD), as well as the centralization and updating of these files in our systems, thus guaranteeing secure and fluid information management; You guarantee the drafting of minutes and reports. Management of individual and sensitive situations: You ensure the administrative follow-up of employees encountering problems (health, absence, etc.) and, if necessary, you rely on the HR manager for more complex situations; You prepare, draft and ensure the follow-up of formal and sensitive HR correspondence (responses to appeals, summons, HR decisions). Contribution to HR processes and steering: You contribute to the steering and anticipation of HR activities, ensuring the reliability and updating of data necessary for statistics allowing the monitoring of the main HR processes; A true partner within the HRM, you are an aid to decision-making, through your analysis and your additional research. Participation in recruitment: You accompany the recruitment processes on the administrative level, by ensuring the follow-up of requests before their publication, then the management of the steps related to engagement and this until the integration of the new employee. Qualifications Your profile You hold a federal professional maturity, completed by an HRSE Certificate of HR Manager or a title deemed equivalent; You have at least 3 years of experience in the profession, ideally in a public field governed by the B5 05; You master common IT tools (Word, Excel and Powerpoint); You demonstrate excellent professional organization and good stress management; Your analysis and synthesis skills are recognized, as well as your writing skills; You have a marked interest in human contact; You are comfortable in a complex environment that is constantly evolving in terms of processes, procedures and legal frameworks; You possess a good capacity for integration and questioning; You demonstrate rigor, professional conscience and respect confidentiality at all times; Experience in supporting apprentices and the certificate of apprentice trainers would be an asset. Additional Information We offer you An open and respectful corporate culture