Deputy Secretary General

• Right hand to the Secretary General, coordination of strategic files
• Also ensures the monitoring of institutional priorities and the continuity of the SG

About Our Client ##

We are mandated by the Université de Genève.

Job Description ##

As the true right hand to the Secretary General, you contribute to the steering of the activities of the General Secretariat and intervene on four major axes of responsibility:

Strategic and operational support to the Secretary General - 40%

• Point of contact and interface for the General Secretariat: coordination and transmission of information between the Secretary General and their interlocutors;
• Preparation of complex files (data collection and analysis, synthesis notes, briefing elements) for decision-making purposes;
• Carrying out research, analyses, strategic memos, technical notes, and presentations for various bodies;
• Representation of the Secretary General in certain bodies, meetings, or working groups, with the ability to take positions within the framework of the assigned delegation;
• Guarantor of the fluid circulation of information between the services of the General Secretariat.

Support for the steering of transversal institutional issues - 30%

• Ensure the coordination of transversal files involving several institutional functions attached to the General Secretariat;
• Contribute to the preparation and reliability of files submitted to the various governance bodies;
• Facilitate the circulation of information and the monitoring of decisions in areas requiring a coordinated and interdisciplinary approach;
• Support the Secretary General in monitoring sensitive or complex institutional themes.

Steering of transversal files, by delegation - 30%

• Identification of stakeholders, scoping of the perimeter, and coordination of contributions from different entities;
• Structuring of analyses, syntheses, and recommendations necessary for decision-making;
• Management of exceptional situations requiring rapid coordination between several services;
• Monitoring the implementation of decisions from the Rectorat and the Executive Committee (Codir)

Continuity and substitution

• Ensures the operational continuity of the General Secretariat in the absence of the Secretary General, thanks to a transversal vision of ongoing files.

Nature of the files handled

The holder will be required to coordinate, upon delegation from the Secretary General, high-stakes institutional files involving several services or bodies of the University.

These files may concern questions of organization, governance, process improvement, change management, or decision support.

The Successful Applicant ##

• University degree at Master's level (or equivalent); postgraduate training in risk management and/or project management is an asset, but not mandatory;
• Confirmed professional experience of 5 to 8 years, preferably acquired within a public institution;
• Good understanding of governance issues, particularly regarding risk management and compliance;
• Fine knowledge of the Swiss and international academic environment;
• Good understanding of the Genevan and national political environments, developed political sensitivity;
• Excellent organizational skills and proven ability to negotiate;
• Great capacity for work and resistance to stress, in a demanding, high-visibility environment requiring real flexibility in working hours.

What's on Offer ##

Start date to come.

Quote job ref

JN-072026-7064675

Job Function

Consultancy, Strategy & Change

Specialisation

Corporate

Industry

Public Sector

Location

Geneva

Contract Type

Permanent

Job Reference

JN-072026-7064675