Administrative & Back Office Coordinator (m/f/d) 100%

• 07 September 2026
• 60 - 80%
• Indefinite duration
• Spotted, 1005 Lausanne

Ensure the smooth running of administration, finance, human resources and office operations - with a varied role, many responsibilities and direct interaction with management.

Administrative & Back Office Coordinator (m/f/d) 100%

Location: Lausanne | 100% | On-site | Start: As soon as possible or by agreement

For one of our clients, a dynamic company in the biotechnology / health sector, we are looking for a reliable and well-organized Administrative & Back Office Coordinator (m/f/d). In this versatile role, you will be a key point of contact for administrative, financial and organizational questions, ensuring the smooth running and efficiency of daily operations.

Your responsibilities ####

• Manage daily administration and back-office activities, including company registers, contracts and internal documentation
• Process and track invoices, expenses and payments and prepare documentation for accounting, fiduciary services and Swiss VAT declarations
• Support human resources administration and coordinate employee onboarding and offboarding, including access, equipment and documentation
• Ensure smooth office functioning and coordinate suppliers, purchasing, equipment, maintenance and external service providers
• Support management with meetings, planning, travel organization and general coordination
• Maintain website content, presentations and company materials and support LinkedIn as well as other communication channels
• Monitor deadlines, open tasks, contracts and ongoing administrative matters, ensuring nothing is forgotten

Your profile ####

• You have experience in administration, back office, accounting, office management or a similar role
• You have good practical knowledge of invoicing, expenses, accounting and cost tracking
• You have experience with human resources administration and employee onboarding
• You are comfortable with Excel or Google Sheets and proficient with digital tools
• You are structured, proactive, autonomous and detail-oriented, capable of managing multiple subjects simultaneously
• You have strong written and oral English skills; French is strongly desired
• Experience in a startup, biotech, medtech, health or technical environment is an advantage, but not essential

What we offer ####

• A varied and versatile position covering administration, finance, human resources, office management and communication
• A high level of autonomy and responsibility, with the possibility to actively shape processes and workflows
• Direct collaboration with management and a wide range of internal and external stakeholders
• A central cross-functional role offering insight into different areas of the company
• A dynamic and modern working environment in Lausanne
• The possibility to bring your own ideas and improve administrative processes
• A role where your organization, reliability and initiative have a direct impact on the company

Are you interested?

We look forward to receiving your complete application. This is an excellent opportunity to put your organizational skills to use in a versatile role and to contribute directly to the smooth running of our client's company. We look forward to meeting you!