Commercial & Administrative Assistant - Back-office - 100%

• 15 September 2026
• 100%
• Indefinite duration
• English (Intermediate), French (Native language)
• Rue du 31-Décembre 47, 1207 Genève
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APEC DIFFUSION SA - Genève, Eaux-Vives

For more than 40 years, APEC DIFFUSION SA has been supporting companies in their projects of customized objects and textiles. Our activity combines consulting, sourcing, customization, production and logistics, with a strong requirement for quality and service.

In order to strengthen our team, we are looking for a person who is fast, precise, organized and reliable, capable of managing their files with autonomy and wishing to invest themselves sustainably within our company.

Your role

In direct link with sales representatives, clients, suppliers and carriers, you ensure the administrative and operational follow-up of orders, from their launch until delivery and invoicing.

A true control point of the back-office, you ensure the accuracy of information and documents before validation. You know how to manage several files in parallel, prioritize urgencies and move forward quickly without losing precision.

Your main missions

Sales management & follow-up

• Manage and follow orders until their delivery
• Prepare and control supplier orders
• Control proofs (BAT) before validation
• Ensure exchanges and follow-up with clients, suppliers and other partners
• Follow productions and transports
• Anticipate deadlines, errors or missing information

Administration & pre-accounting

• Establish and enter client invoices
• Control and enter supplier invoices
• Prepare supplier payments
• Ensure follow-up of payments and client reminders
• Maintain files and data up to date in our ERP
• Participate in routine administrative tasks of the back-office

Your profile

We are looking for a lively, rigorous and structured person, who likes to work fast and on whom we can count.

• Fast, precise and attentive to details
• Very organized and capable of managing several tasks simultaneously
• Autonomous, reactive and capable of anticipating
• Comfortable with numbers, invoicing and pre-accounting
• Perfect mastery of French and excellent spelling
• Good level of spoken and written English - minimum B2
• Good mastery of Microsoft Office
• Experience with an ERP; knowledge of EBP, a plus
• Neat and professional presentation
• Experience in a similar position desired

We offer you

• Permanent contract (CDI) at 100%, based in Genève - Eaux-Vives
• A versatile function with real responsibilities
• A varied activity within a human-sized company
• Autonomy and trust in your work
• Start date to be agreed, ideally from 1 December 2026

Do you like to work fast, manage several subjects simultaneously and keep control of your files?

We are looking for a reliable, involved person wishing to commit for the long term, capable of becoming a key element of our back-office.