Versatile Administrative Assistant

• 23 octobre 2026
• 80 - 100%
• Durée indéterminée
• français (Intermediate)
• Route de Corcelles 86, 1774 Cousset
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Who are we? ###

Chef Gourmet SA is a B2B distributor of high-end bakery, pastry, viennoiserie, and confectionery products for the hotel and catering industry in Switzerland: 3 to 5-star hotels, restaurants, and institutions. A certified B Corp company, we place social and environmental impact at the heart of our decisions.

To strengthen our team of about fifteen people based in Cousset, we are looking for a:

Versatile Administrative Assistant - Sales Administration & Administrative ###

Your mission: ###

• Within a small team, you will ensure the continuity of administrative operations and provide daily support to the sales administration (ADV) managers and the administrative department.
• Your time is divided approximately 70% for ADV and 30% for administrative support.

Your responsibilities ###

Sales Administration / Customer Service (70 %) ###

• Taking orders by telephone, website, or e-mail, in compliance with procedures and deadlines
• Updating the customer database: contact details, archiving, follow-up of inactive or VIP customers
• Transmitting information to the team regarding short shelf lives and stockouts
• Preparation of delivery notes and order confirmations, checking quantities and prices
• Management of customer notifications: acknowledgments of receipt, simple reminders, follow-up of ongoing orders
• Provision of simple reports for order and stock monitoring
• Filing and archiving customer documents (contracts, orders, correspondence)

Support to the Administrative department (30 %) ###

• Entry and verification of supplier invoices, reconciliation with purchase orders, reminders
• Preparation and organization of administrative files: scanning, customer/supplier files, filing
• Updating internal documentation and documentary monitoring of B Corp compliance
• Support in the preparation of financial reports, expense tracking tables, and monthly indicators
• Participation in the optimization of internal processes.
• Occasional assistance: expense reports, monitoring of advances and receipts, supporting documents.

Your profile ###

• Training as a commercial employee, in management, in accounting, or a title deemed equivalent
• German level B1 minimum ;
• Fluent French Mastery of office tools (Word, Excel, messaging)
• Administrative rigor, sense of organization, and good written and oral communication skills
• Team spirit and autonomy in the execution of assigned tasks
• Discretion and sensitivity to the confidentiality of internal data.

We offer you ###

• Initial training upon your arrival
• Clear internal procedures to support you (checklists, templates, guides)
• Regular follow-up and a position that evolves with you
• A human-sized SME, committed and certified B Corp, serving the Swiss hotel industry.