Program Coordinator

• 13 August 2026 • 100% • Indefinite duration • Possible • Rue du Panorama 2, 1824 Caux About us Caux Initiatives et Changement is a Swiss public utility foundation founded in 1946, with the acquisition of the Caux Palace as a dialogue center. Our offices are located in Caux and Geneva, where we organize international and local conferences, seminars, and retreats. Our flagship event, the Caux Forum, is held every summer in collaboration with the global Initiatives et Changement network and its partners. Our mission is to foster exchange between people of diverse cultures, backgrounds, and beliefs, by promoting trust, ethical leadership, a sustainable lifestyle, and human security. Program Coordinator Your role ## As Program Coordinator, you will play an essential role in the planning, organization, and coordination of the Foundation's programs and events. You will ensure the follow-up of the various stages of projects, from their preparation to their evaluation, in collaboration with internal teams, volunteers, speakers, and partners. You will ensure the proper coordination of logistical, administrative, and organizational aspects, while guaranteeing fluid communication between the different stakeholders. This position, both varied and dynamic, will allow you to contribute actively to the promotion of the Foundation's mission and the success of its programs. Missions and responsibilities ### Planning and coordination of events: • Participate in the development and implementation of planning, calendars, and event budgets. • Collaborate with internal teams, particularly those in charge of communication and hospitality, in order to harmonize the objectives and content of the events. • Participate in event committee meetings, follow calendars and key milestones, and ensure that follow-ups are carried out. Write minutes if necessary or ensure proper documentation. • Coordinate logistics with the event committee, managing speaker lists. • Collaborate with the hospitality team (for events in Caux) and external service providers (for events in Geneva) to organize rooms, catering, audio-visual equipment, transport, registration forms, and accommodation. Communications, marketing, and promotion: • Centralize and provide information on the program and speakers to the communication team for digital publication and presentations. • Coordinate with the communication team to manage the event promotion strategy, including invitations, social media planning, and promotional material needs. • Track participation by coordinating registrations and monitoring attendance confirmations with the hospitality and communication teams. • Ensure that all event materials (signage, programs, badges, and promotional items) are prepared in collaboration with the hospitality and communication teams. On-site event management: • Supervise setup, registration, and problem management to ensure smooth proceedings. • Coordinate with event staff, volunteers, and speakers to guarantee smooth operations. • Coordinate audio-visual installations and rooms with providers. • Manage on-site coordination, including event schedules, setup, and last-minute changes. • Coordinate interpreters. Post-event: • Conduct post-event evaluations to gather feedback and identify areas for improvement. • Assist in writing reports on event results, including participation percentages, financial performance, and satisfaction of participants and speakers. • Coordinate invoicing and consolidation. Your profile ### • A true passion for the mission of the Caux Initiatives of Change Foundation. • A positive attitude, an open mind, and a strong team spirit. • Excellent organizational, communication, and problem-solving skills, especially under pressure. • Good knowledge and understanding of international politics, political processes, and policymaking. • Proven experience in managing large-scale events or conferences, particularly at an international level. • Fluent proficiency in English and French, both written and oral, with excellent writing skills. • Exceptional skills in team coordination, project management, and interpersonal relations. • Ability to relate to people from various backgrounds, cultures, and worldviews, respecting different perspectives. • Comfortable working under pressure and meeting tight deadlines. Why join us? ### • Work in a unique and inspiring setting • Motivating and stable working environment • Autonomy and responsibility in your missions • Zero-tolerance policy regarding abuse and discrimination • Opportunity to contribute to global initiatives for peace and trust Start date: 01.11.2026 or to be agreed upon If you are a person motivated by this mission and believe you match the profile, we look forward to receiving your complete application file by email at Écrire un email.