Administrative Assistant in the Residents' Registration Office / Administrative/r Mitarbeiter im Bereich Einwohnerkontrolle

Administrative Assistant in the Residents' Registration Office / Administrative/r Mitarbeiter/in im Bereich Einwohnerkontrolle
In order to strengthen our residents' registration office, we are looking for an administrative assistant (80%). The person manages all requests and files related to residents' registration, the purpose of which is to provide authorities and public administrations with the basic information they need, including for statistical purposes, regarding persons established or staying. They perform administrative tasks at different levels of responsibility and autonomy.
At the crossroads of French-speaking and German-speaking cultures, the municipality of Courtepin welcomes applications in French or German (mastery of one of the two languages as a mother tongue and good knowledge of the other language).
Employment conditions
Fixed-term employment contract of 6 months, which may lead to an indefinite contract.
Your main missions
Ensure reception at the counter
Process mail and write correspondence related to their field of function
Carry out all changes (arrivals, departures, marriages, births, divorces, change of address, etc...)
Keep all documents and files for the control of residents and foreigners up to date
Manage requests for information, advice and various information, in compliance with the data protection law, residence permits, permit renewals and certificates of residence
Be the contact person for the foreigners' police
Enter statistical data for the OFS and for the SPoMi
Enter all necessary information to keep the building and housing register (RegBL) up to date
Keep the dog register up to date, the "Amicus" platform
Keep the electoral register up to date and organize the entire process of votes and elections (federal, cantonal, communal)
Execute services by delegation autonomously and make decisions in standardized processes in their field of activity
Analyze requests and propose solutions to the hierarchical superior
Participate in meetings, take and write minutes at the request of the superior
Write mail at the request of the superior
Support other services, if necessary
Participate in the training of apprentices
Execute all tasks not described in this job description that prove necessary for the needs of the service
Your profile
Experience in a residents' registration office
Training in administration or commerce at CFC level (or training deemed equivalent)
Knowledge of two official languages (French, German) with a good writing ability in one of the two languages
Mastery of Microsoft Office software
Conscientious and discreet
Ability to work independently and in a team
Availability and flexibility in working hours (including voting days)
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