Responsible for Administration, Accounting & Personnel (100 %)

The AG plans, realizes and supports solutions in the areas of building automation, Smart Home and IT. For our team, we are looking for a reliable and independent personality who organizes our administration, manages accounts payable and personnel administration and relieves the management in daily business.

With us, you take on responsibility and actively participate. Practical tasks in everyday office life are just as much a part of your activity as the careful processing of invoices, personnel documents and insurance matters.

Your tasks

• Administration and office organization: You manage general correspondence and telephone services, organize mail processing as well as the reception, packaging and shipping of parcels. You take care of the procurement of office supplies, consumables and office catering and keep our data and archives up to date.
• Accounts payable: You check, post and record incoming invoices including checking the VAT and assign them to internal expenses or customer projects. You clarify discrepancies, monitor payment deadlines and release audited invoices for payment according to our internal approval process.
• Personnel administration: You manage the administrative personnel processes from entry to exit. This includes personnel files, contract documents, wage and absence administration as well as coordination with social insurance and other external agencies. You provide organizational support in personnel recruitment.
• Insurance administration and control: You manage personnel and company insurance, check policies, premiums and contract periods and coordinate the review of the scope of insurance. You process notifications and claims in coordination with the management and the responsible insurance agencies.
• Support for the management: You take on administrative and organizational tasks, prepare documents, coordinate appointments and keep an eye on pending items. You obtain information and ensure that assigned tasks are completed reliably.

What you bring with you

• A completed commercial apprenticeship or a comparable qualification as well as practical experience in administration, accounts payable and personnel administration, ideally in an SME.
• Knowledge of Swiss VAT and the social insurance system. Experience with company insurance is an advantage.
• Confident use of digital office applications and accounting software. Bexio knowledge is welcome. You communicate very well in German; English skills are an advantage.
• An independent, structured and precise way of working. You handle confidential information discreetly, set sensible priorities and naturally pitch in with everyday office work.

What awaits you

A versatile permanent position in a small team with short decision-making paths and direct cooperation with the management. You will receive your own area of responsibility and can actively help shape our administrative processes.

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