Mobile and versatile secretary for the children's hospital - 100%

Offer criteria

• Professions:
• Hospital secretary (M/F)
• Min experience:
• 3 to 20 years
• Diplomas:
• CFC / AFP
• Skills:
• English
• French
• Locations:
• Genève
• Conditions:
• Permanent
• Salary not specified
• Full Time

Offer criteria

• Professions:
• Hospital secretary (M/F)
• Min experience:
• 3 to 20 years
• Diplomas:
• CFC / AFP
• Skills:
• English
• French
• Locations:
• Genève
• Conditions:
• Permanent
• Salary not specified
• Full Time

The company: HUG ##

With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at the national and international level. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here.

The position is attached to the Department of Women, Children and Adolescents, whose mission is to offer quality care adapted to the needs of women at each stage of their lives, and to the health problems faced by newborns, children and female and male adolescents from their birth until the age of 16. It works towards the development of cutting-edge services and specialty competence centers.

It notably integrates the services of general pediatrics, pediatric specialties, pediatric surgery, development and growth, pediatric and neonatal intensive care, and pediatric emergencies.

More info on HUG

Job description ##

As part of your function, you will carry out replacement missions in various secretariats attached to Pediatrics (children's hospital), for short to medium durations and must therefore be able to adapt quickly to changes. The major challenge of this position being the diversity of activity and the short duration of the missions, you must therefore possess an excellent capacity for learning, analysis and listening to successfully carry out your mission.

Thanks to your interpersonal skills, you will welcome, inform and direct female and male patients, as well as their companions appearing in the service, and you will manage the telephone calls you receive.

You will organize consultations by managing the electronic agenda of the doctors and preparing patient files. After consultations, you will ensure the typing of medical reports in an autonomous and rapid manner. If necessary, you will schedule complementary medical examinations.

While responding to various requests, you will successfully and autonomously carry out the administrative activities related to your function, including, among others, the follow-up of patient files, the management of mail and electronic messaging, the management of holiday schedules or even the organization of medical body congresses.

You demonstrate proactivity in performing the logistical tasks arising from the life of a secretariat such as orders, fee notes and archiving.

Within the team, you develop a close link with your medical secretary colleagues and ensure continuity of service during absences. And more generally, your sense of service makes you an agile person ready to put your versatility at the service of the institution to work in different services according to needs.

Profile description ##

You hold a CFC as a commercial employee and a diploma as a medical secretary, or any training deemed equivalent.

You have several years of experience in a medical secretariat, ideally in a similar position.

You have perfect mastery of French both orally and in writing and a proven writing capacity. Medical terminology is easily understandable to you. Knowledge of English is an asset.

You possess the ECDL Advanced certification including Word, Excel, Powerpoint, Outlook and/or Web and you have very good knowledge of the software in use at HUG (DPA, DPI, OPALE, GRECO, Winscribe and Requête Labo).

Thanks to your good team spirit, you are able to work in a shared office with several secretaries.

While having a good sense of organization and priorities, you are an autonomous, rigorous and precise person in the tasks entrusted to you.

You also possess the tools allowing you to face unforeseen events and thus easily manage stressful situations.

Finally, you demonstrate a keen sense of confidentiality.