Secretary to the Head of Department - 80% or 100%

• 05 August 2026 • 80 - 100% • Indefinite duration • Thônex Secretary to the Head of Department - 80% or 100% • Part-time • HUG contract type: CDD • Department: Department of psychiatry Company Description With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. Counting more than 1-300 employees, the Department of psychiatry responds to a triple mission concerning the treatment of mental disorders, training, and research. Job Description As part of a fixed-term replacement of 7 months, you will be directly attached to the head of department, organizing appointments and meetings by managing his agenda. You will write the minutes of various departmental meetings and coordinate the follow-up of decisions made. You will work with a high degree of autonomy, while knowing how to collaborate with internal and external interlocutors of the HUG. You will carry out administrative activities related to your function, such as the management of schedules (VRH) of doctors and secretaries, and support the senior physician in charge of the organization of hospital shifts in this task. You will also participate in the recruitment process of new medical interns and organize the meetings of the department's training commission. Qualifications You benefit from a CFC as a commercial employee or an equivalent title and possess a federal diploma of executive assistant. You have successful experience of three to five years in a similar position within a secretariat. You have perfect command of French, both spoken and written, and a proven writing ability. Mastery of English is a major asset. You have very good IT skills (ECDL Advanced level in Word, Excel, Powerpoint, Outlook, and Web is required) as well as the software in use at the HUG. You are an autonomous and trustworthy person, having a sense of responsibility and organization. You know how to manage priorities and take initiatives, within the respect of the legal framework and the rules in force. Additional Information • Place of work: Belle-Idée site • Start date: 15/10/2026 or to be agreed • Number of positions: 1 • Activity rate: 80% or 100% • Function class: 13 • Contract: CDD of 7 months • Application deadline: 15.08.2026 • Request for information: Pr Stefan Kaiser, Head of department, E-Mail schreiben, tel 022 305 51 04 Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position and the last 2 work certificates. This advertisement is addressed indistinctly to women and men. Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed. By clicking on the link above or on any other external link appearing in this publication, you leave this site and access a third-party website whose terms of use and privacy policy apply.