University Hospital Executive Secretary - 50% or 70%

Offer criteria • Professions : • Medical secretary in medical imaging service (M/F) • Min experience : • 3 to 5 years • Diplomas : • Maturity / Professional maturity • \+ 1 diploma • Skills : • French • Locations : • Genève • Conditions : • Permanent • Salary not specified • Part-time Offer criteria • Professions : • Medical secretary in medical imaging service (M/F) • Min experience : • 3 to 5 years • Diplomas : • Maturity / Professional maturity • \+ 1 diploma • Skills : • French • Locations : • Genève • Conditions : • Permanent • Salary not specified • Part-time The company : HUG ## With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at the national and international level. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. The objectives of the diagnostic department of the Hôpitaux universitaires de Genève (HUG) (grouping 9 medical services) are to provide diagnostics, therapeutic products, therapeutic acts, and specialized clinical consultations, of high medical quality, in the shortest possible time and at an acceptable cost, to guide patient care and contribute to therapeutic decisions and actions. It develops a clear vision: to unite and be a center of excellence in medico-technical disciplines for the benefit of patient care. The nuclear medicine and molecular imaging service has the main mission of providing clinical diagnostic services using molecular imaging technologies, particularly those using radioactive sources administrable to patients. In addition to the services provided by the other HUG departments, it uses radioisotopes for therapeutic purposes and for certain laboratory tests. It offers scintigraphy, single-photon emission computed tomography (SPECT) or positron emission tomography (PET or "PET scan") examinations. The service also develops new tracers and biomarkers applicable to molecular imaging and provides, through specific devices (X-rays, ultrasound), services for the diagnosis of osteoporosis and the evaluation of body composition. More info on HUG Job description ## You assist several healthcare executives, notably doctors and team leaders, in the administrative management and organization of the service, in clinical, academic, and research fields, by ensuring the interface between the different professional sectors. You organize appointments, meetings, and seminars by managing the electronic agenda of these healthcare executives. You prepare files, write meeting minutes, and coordinate the follow-up of decisions made. You work in coordination with the assistant to the head physician of the service and replace him or her as necessary. While responding to various requests, you successfully and autonomously carry out administrative activities related to your function such as schedule management (VRH) of doctors, administrative management of private or faculty funds, organization of congresses and colloquia of the medical corps, administrative support to the projects of the service executives, or even the follow-up of the budget allocated to the service and research. You demonstrate proactivity in performing logistical tasks arising from the life of a secretariat, such as orders, requests for engagement, reimbursement, or training. Within the team, you develop a close bond with your fellow secretaries, ensuring continuity of service during absences. And more generally, your sense of service makes you an agile and diplomatic person. Profile description ## You hold a diploma from the Ecole supérieure de commerce et formation administrative supérieure of the type federal certificate of assistant or assistant of direction. You have successful experience of 3 years in a similar position in the medical or public health environment. You have perfect mastery of French, both spoken and written, and a proven writing ability. Medical terminology is easily understandable to you. Mastery of a foreign language is a real asset. You have very good knowledge of IT tools (standard/advanced ECDL level on Word, Excel, Powerpoint, Outlook and/or Web) as well as the software in use at HUG (DPA, DPI, OPALE, GRECO, Winscribe and Requête Labo). You also have the tools allowing you to deal with the unforeseen and thus easily manage stressful situations proactively. Finally, you demonstrate a keen sense of discretion and confidentiality.