Executive Assistant / Business Operations Manager (m/f) in part-time (40%)

Global Alliance Automotive AG supports international companies in sales, business development, and internationalization within the automotive industry. Together with our 19 partner offices in 15 countries, we accompany clients in international growth projects, market entries, and the development of new business relationships. To support our Managing Director in Switzerland (only full-time employee), we are looking for a committed and independent personality starting from September 1st to take on operational, organizational, and administrative tasks and actively contribute to the further development of our company. What makes this position special • Direct collaboration with the Managing Director • International contacts in Europe, Asia, and North & South America • High level of personal responsibility and short decision-making paths • Flexibility regarding place of work and working hours • Varied tasks at the interface of administration, marketing, and business operations • Opportunity for a gradual increase in workload Your tasks: Event & Travel Planning: • Organization, preparation, and follow-up of meetings, events, and customer visits • Planning and coordination of business trips and trade fair visits • Appointment management and organizational support for the management Business Operations & Accounting (Bexio) • Creation of quarterly invoices and tracking of incoming payments • Coordination of invoices and administrative payment processes • Preparatory accounting and partial bookkeeping at the end of the quarter • Maintenance and booking of business transactions in Bexio Marketing & Communication • Support with LinkedIn posts and digital communication measures • Maintenance of presentations, brochures, and marketing documents • Research and smaller project work Administration & Data Management • Maintenance of customer, contact, and project data • Organization of document and data filing • Taking over general organizational and coordinative tasks Your professional profile: • Completed commercial training or comparable qualification • Professional experience in administration, assistance, office management, or business operations • Very good German skills as well as good English skills in spoken and written form (at least B2) • Good knowledge of Microsoft 365 (Outlook, Word, Excel, PowerPoint) • Experience with Bexio or comparable ERP/accounting systems is an advantage • Interest in digital tools and AI applications (e.g., Copilot or ChatGPT) Your personal profile: • Structured, careful, and independent way of working • High level of initiative and strong organizational talent • Proactive personality who recognizes tasks early and implements them independently • Analytical thinking and enjoyment of versatile tasks • Confident appearance as well as high communication skills in an international environment We offer • Trustful cooperation in an international environment • Flexible working hours as well as the possibility to perform part of the activity in the home office, by arrangement. • Short decision-making paths and direct influence on the company • Varied tasks with high personal responsibility • Space for new ideas and personal development • Long-term perspective with possible expansion of the workload Interested? We look forward to receiving your complete application documents including information on salary expectations and possible starting date. We are happy to answer any questions. Please send your application to the following email address: Bewerbung@ga-automotive.com For further questions, we are happy to assist you at the email address listed above. Global Alliance Automotive AG Johannes-Hirt-Strasse 12 8004 Au