Administrative Assistant - HSE department support

Administrative Assistant - HSE department support Workplace Geneva Activity rate 100 % Start date to be agreed What awaits you <br /> • Ensure the updating, drafting, and management of essential HSE documentation, including procedures, presentations, and reports • Contribute to the regular updating of HSE dashboards for the monitoring of key indicators and the preparation of reports • Create, manage, and maintain collaborative tools (such as SharePoint or databases) to optimize the efficiency of the HSE team • Risk analyses: Ensure the administrative follow-up of the resulting corrective and preventive actions • Coordinate and monitor contracts with service providers related to HSE activities • Provide support in the follow-up of invoicing and ordering processes related to HSE operations • Provide administrative and organizational support to HSE operational projects, particularly for planning, monitoring, and documentation • Plan and organize HSE meetings and committees, and write the corresponding minutes • Manage the logistical organization of HSE training (fire, first aid, etc.) intended for site occupants • Coordinate and participate in evacuation and fire safety drills, in close collaboration with the HSE team • Actively contribute to the development and dissemination of health and safety awareness campaigns for all site occupants with the Health Service and the HSE team <br /> What you bring <br /> • Commercial, administrative training or equivalent • An HSE specialization is an asset • 2 to 4 years of experience in a similar administrative function • Experience in an HSE or technical environment is a plus • Experience within an international organization is a plus • Proficiency in French level C1 min • Proficiency in English level C1 min • Excellent management of IT tools (MS Office) • Proficiency in SAP is a plus • Communicative, autonomous, discreet, and proactive personality • Strong customer orientation and sense of service • Excellent presentation <br /> Ready for us? We are ready for you. At ISS Suisse, we ensure every day the smooth running and comfort of offices, laboratories, airports, production sites, stations, schools, and hospitals. Our more than 14'000 employees create, throughout Switzerland, living spaces in which more than one million people feel good and can thrive on a daily basis. ISS is synonymous with innovation, quality of service, and proximity to customers. A leader in our market, we offer stable jobs, varied development perspectives, and a corporate culture based on esteem, occupational safety, and responsibility -- materialized by five dedicated programs, more than 200 trainings and professional developments, as well as the systematic use of sustainable products and solutions. Thomas Contenta Talent Acquisition Manager