Mobile and versatile secretary (m/f) for the children's hospital - 100%

With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. The position is attached to the Département de la femme, de l'enfant et de l'adolescent which has the mission of offering quality care adapted to the needs of women at every stage of their lives, and to the health problems faced by newborns, children and female and male adolescents from their birth until the age of 16. It works on the development of cutting-edge services and specialty competence centers. It notably integrates the services of general pediatrics, pediatric specialties, pediatric surgery, development and growth, pediatric and neonatal intensive care, and pediatric emergencies. Mobile and versatile secretary (m/f) for the children's hospital - 100% As part of your function, you perform replacement missions in different secretariats attached to Pédiatrie (hôpital des enfants), for short to medium durations and must therefore be able to adapt quickly to changes. The major challenge of this position being the diversity of the activity and the short duration of the missions, you must therefore possess an excellent capacity for learning, analysis and listening to successfully carry out your mission. Thanks to your interpersonal ease, you welcome, inform and orient patients, as well as their companions presenting in the department, and you manage the telephone calls you receive. You organize consultations by managing the electronic agenda of the doctors and by preparing patient files. After consultations, you ensure the autonomous and rapid typing of medical reports. If necessary, you schedule complementary medical examinations. While responding to various requests, you successfully and autonomously carry out the administrative activities related to your function, among others, the follow-up of patient files, the management of mail and electronic messaging, the management of holiday schedules or even the organization of medical corps congresses. You demonstrate proactivity to perform the logistical tasks arising from the life of a secretariat such as orders, fee notes and archiving. Within the team, you develop a close link with your medical secretary colleagues and ensure continuity of service during absences. And more generally, your sense of service makes you an agile person ready to put your versatility at the service of the institution to work in different services according to needs. Qualifications You hold a CFC as a commercial employee and a diploma as a medical secretary, or any training deemed equivalent. You have several years of experience in a medical secretariat, ideally in a similar position. You have perfect mastery of French both orally and in writing and a proven writing capacity. Medical terminology is easily understandable to you. Knowledge of English is an asset. You possess the ECDL Advanced certification including Word, Excel, Powerpoint, Outlook and/or Web and you possess very good knowledge of the software in use at the HUG (DPA, DPI, OPALE, GRECO, Winscribe and Requête Labo). Thanks to your good team spirit, you are able to work in a shared office with several secretaries. While having a good sense of organization and priorities, you are an autonomous, rigorous and precise person in the tasks entrusted to you. You also have the tools allowing you to deal with the unforeseen and thus easily manage stressful situations. Finally, you demonstrate a keen sense of confidentiality. Additional information Start date: Number of positions: 1 Activity rate: 100% Function class: 12 Contract: 12-month CDD Application deadline: Request for information: Mme Sanchez, head of secretariats of the children's hospital, Write an email (< >) Request for job description: M. C. Clerc, Deputy HR, Write an email (< >) Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position and the last 2 work certificates. This advertisement is addressed indistinctly to women and men. Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed. jpidb5c9db1jm jpit0835jm jpiy26jm