Secretary of associations/foundations (80%)

• 14 August 2026 • 80% • Indefinite duration • German (Intermediate), English (Intermediate), French (Native language) • Boulevard du Théâtre 4, 1204 Genève • Log in to see the jobup.ch salary estimate Your mission 1. Management and administration of the association or the foundation • Ensure the administrative, operational, and financial management of the association or the foundation. • Support governance bodies in the preparation, organization, and monitoring of their work. • Organize committee, board, commission, and working group meetings, including notices, preparation of agendas, and meeting files. • Draft or coordinate minutes, ensure their follow-up, and ensure the implementation of decisions taken. • Organize general assemblies, prepare necessary documents, and ensure their smooth administrative conduct. • Monitor statutory obligations, proceed with necessary statutory updates, and coordinate corresponding administrative steps. • Supervise accounting, prepare budgets, and monitor their execution in connection with the competent bodies. 2. Promotion and representation of the association or the foundation • Promote the association or the foundation, its activities, its services, and its projects to its target audiences. • Defend the interests of members with political, administrative, and institutional authorities. • Participate in consultations, hearings, and work related to legislative or regulatory projects. • Draft, coordinate, and present positions, notes, and arguments. • Represent the organization in official commissions, working groups, and external bodies. • Contribute to communication, visibility, public relations, and, if necessary, media relations actions. 3. Development of the association or the foundation network • Develop, animate, and retain the network of members, partners, sponsors, and stakeholders. • Identify new members, partners, or supporters, in line with the objectives of the organization. • Design and organize events, meetings, conferences, and networking actions. • Strengthen ties with economic, institutional, academic, and associative actors. • Develop services or projects meeting the needs of members or beneficiaries. • Contribute to the search for partnership, financing, or development opportunities. Your profile • Higher university education or equivalent. • Proven experience in the management of an association, a foundation, a professional federation, or a comparable organization. • Native French speaker, you have good knowledge of English and German, allowing you to communicate effectively in writing and orally. • Very good organization, planning, prioritization, and follow-up skills. • Excellent writing, analysis, and synthesis skills. • Interpersonal ease and ability to interact with high-level interlocutors. • Mastery of standard office tools. Other required skills • Good knowledge of the Geneva and Swiss economic, institutional, and political environment. • Understanding of the functioning of associations, foundations, governance bodies, and decision-making processes. • Knowledge of the stakes of interest representation, public affairs, and institutional communication. • Knowledge of the Geneva economic fabric and the expectations of members or stakeholders. • Rigor, discretion, and sense of responsibility. • Spirit of initiative, autonomy, and sense of priorities. • Ability to work with several bodies, clients, or stakeholders in parallel. • Results orientation and sense of service to members. • Ability to structure complex files and formulate clear recommendations. • Aptitude to develop a network and create lasting partnerships. Expected values and behaviors • Sense of initiative, priorities, and ability to move files forward autonomously. • Availability, flexibility, and adaptability. • Team spirit and collaborative. • Rigorous organization, respect for deadlines, and discretion. Working arrangements • Indefinite duration contract. • Activity rate: 80%. • A stimulating work environment, in direct contact with the Geneva economic fabric. • Varied missions, at the interface between governance, institutional representation, and network development. • Attractive and flexible working conditions. • Start date: 1st October 2026. • Workplace: Boulevard du Théâtre 4, 1204 Genève.