Administrative Coordinator (20-30%)

kollabo is a digital platform that efficiently brings together skilled workers and companies – with a focus on the construction and crafts industry. We are rethinking recruiting: fast, simple, and data-based. Since October 1, 2025, kollabo has been part of the enovetic group. This allows us to combine the agility of a startup with the stability and network of an established corporate group. After a successful development and integration phase, kollabo is facing the next step of growth. To set up our back office in a lean and reliable manner, we are looking for an organized and independent person who will be responsible for our administrative and finance-related processes in Switzerland and Kosovo. As Admin Coordinator, you will ensure that everything runs smoothly in the background: from payment processes to invoices and contracts to mail management. You will work - if desired - remotely and completely independently manage your working hours. The only important thing is that you are online on several days a week to complete time-critical tasks (e.g., payment releases, invoice sending) in a timely manner. You will report to Manuel Inauen, Chief of Staff. Switzerland Obtaining visa approvals (visa) for incoming invoices. Collecting credit card receipts and creating an overview table. Monthly FTE reporting in Personio for the HR of the enovetic group. Creating contracts for customers. Sending invoices and reminders. Managing the central email address. Managing physical mail (ePost). Kosovo Carrying out two payment runs per month: salaries, taxes, rent, and services. Coordinating with the local trustee (communication in English, written exchange to a limited extent). In general Documenting processes in Confluence. Supporting on- and offboarding of employees. Managing the kollabo plugin in Claude (or another AI tool) with support from the supervisor. Managing file storage (currently Google Drive). Completed basic commercial training (EFZ) or equivalent qualification. Professional experience in a commercial function, ideally with touchpoints to accounting, debtors/creditors, or payment transactions. Very good German language skills (mother tongue or equivalent) and good English language skills for communication with the trustee in Kosovo. Structured, reliable, and independent working method - you bring order to recurring processes and keep deadlines clean. Discretion when handling financial and personnel data. Affinity for digital tools and openness to AI-supported automation (no prior knowledge required; tools used are bexio, Claude, Slack, Salesforce) A part-time position (20-30%) with maximum flexibility: you manage your working hours yourself. What is important is the timely completion of critical requests, e.g., contract creation. Generally location-independent work - remote or hybrid, with a structured onboarding and occasional days at the Rotkreuz location. Lean, clearly defined processes and modern, AI-supported tools that take away routine work from you. Flat structures, short decision-making paths, and an open du culture. The stability of an established corporate group combined with the spirit of a growing tech company. Entry: immediately or by arrangement. Does this sound like you? Then we look forward to your application. You can find more information about us at www.kollabo.com.