Executive Assistant 60-100%

For our partner, a recognized player in investment fund management Executive Assistant For our partner, a recognized player in real estate investment fund management in French-speaking Switzerland, showing sustained growth, we are looking for an Executive Assistant to strengthen the Risk Management, Compliance & Legal and Finance & Controlling departments. This position is aimed at experienced executive assistance professionals, ideally with solid experience in the real estate or fiduciary sector, wishing to evolve in a cross-functional, high-value-added role, in direct contact with management. Executive Assistant 60-100% (M/F) Your responsibilities Reporting to the Risk Management, Compliance & Legal management as well as the CFO, you play a central role in the smooth running of these departments. In this capacity, your main missions are as follows: Organization and coordination of sessions and meetings (agendas, minutes, monitoring of deadlines) Management of correspondence and formatting of documents and letters Structuring and classification of electronic files, particularly in the context of a document migration to Microsoft 365 Preparation of documentation required during periodic controls and external audits Monitoring of annual regulatory declarations and keeping compliance registers up to date Coordination of the financial deadline calendar (closings, audits, tax declarations, reporting) Development of management dashboards consolidating financial data and contribution to presentations intended for management bodies Cross-functional administrative support (regulatory monitoring, internal training, relations with auditors and external partners) Your profile CFC as a commercial employee or training deemed equivalent Confirmed professional experience of at least 5 years in a similar position, ideally acquired in the real estate or fiduciary sector Excellent mastery of Microsoft 365 tools, knowledge of artificial intelligence tools is an asset Fluent French, German is an asset Rigor, attention to detail and analytical mindset Excellent writing skills and a keen sense of confidentiality Autonomy, sense of initiative and ease in cross-functional exchanges Organization, flexibility and ability to manage priorities Advantages A strategic position within a recognized and dynamic structure A human, friendly and human-sized working environment Real opportunities for continuous training A part-time position possible, from 60% An indefinite term contract, based in Lausanne About us At Safeguard Global Suisse, we specialize in staff leasing (temporary and permanent personnel placement) and offer personalized solutions to support companies in their recruitment needs, throughout Switzerland and beyond. Thanks to our presence in more than 170 countries, we combine local expertise with international reach, which allows us to identify, attract and delegate the best talents on the market. We operate in many sectors of activity, providing qualified professionals for short or long-term missions, always ensuring flexibility, regulatory compliance and quality of service. Our mission is simple: to simplify access to a competent and reliable workforce, in order to help our clients achieve their goals with agility. By collaborating with us, you benefit from a trusted partner, committed by your side, who understands the challenges of the Swiss market and acts quickly to move your projects forward. Joining Safeguard Global means being part of a dynamic network, driven by values of excellence, proximity and innovation. jpid9e8239bjm jpit0834jm jpiy26jm