Deputy of the Academic Service for Doctoral Training, Continuing Education and Exchanges

EPFL, the École polytechnique fédérale de Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 worldwide in numerous academic rankings. EPFL has more than 6'500 staff members who bring to life the three main missions of the School: education, research, and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 17'000 people, including nearly 12'500 students and 4'000 researchers from over 120 different nationalities. Deputy of the Academic Service for Doctoral Training, Continuing Education and Exchanges (90%) Mission EPFL, the École polytechnique fédérale de Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 worldwide in numerous academic rankings. EPFL has more than 6'500 staff members who bring to life the three main missions of the School: education, research, and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 18'500 people, including nearly 14'000 students and 4'000 researchers from over 120 different nationalities. In a dynamic and constantly evolving context, the EPFL Academic Service is looking for a Deputy to the Head of the Academic Service for doctoral training, continuing education, and student exchanges. Under the direct responsibility of the Head of Service, the Deputy manages 3 areas: the doctoral office (5 people), the continuing education office (2 people), and the Mobility Office (5 people). The Deputy plays a key role in team management, maintaining operational excellence, and applying and evolving the legal framework. Main tasks and responsibilities Steering and management Leads and accompanies the 3 teams, promoting collaboration and continuous improvement. Defines operational objectives and ensures their implementation. Conducts cross-functional projects involving several stakeholders. Accompanies teams in organizational, regulatory, and technological changes. Fosters adherence to changes by developing clear communication and a participative approach. Doctoral Office Supervises administrative processes related to doctoral studies management, including applications, enrollments, study plan management, and course registrations, oral exams, and public defenses, as well as diploma and award issuance. Collaborates closely with the Doctoral School and doctoral programs. Ensures the proper application of regulations and directives related to doctoral studies. Monitors complex cases and accompanies the resolution of specific situations in collaboration with the Doctoral School. Continuing Education Office Supervises administrative processes related to continuing education certification studies management, including applications, enrollments, study plan management, and diploma issuance. Ensures the proper application of regulations and directives related to continuing education certification studies. Mobility Office Supervises administrative processes related to incoming and outgoing academic mobility of Bachelor's and Master's students participating in international exchange programs. Supervises administrative processes related to the reception and monitoring of visiting students and doctoral students carrying out a research project within EPFL laboratories. Ensures the implementation and monitoring of processes, regulations, and requirements of the Erasmus+ program. Manages and monitors the mobility scholarship budget. Represents EPFL within professional networks and expert groups dealing with academic mobility issues. Digital transformation and continuous improvement Pilots digitalization and automation projects for doctoral, continuing education, and mobility processes. Contributes to the evolution of academic information systems in collaboration with IT services and stakeholders. Identifies innovation and optimization opportunities for administrative processes. Profile University degree at the Master's level. Proven experience in a complex academic or administrative environment. Proven team management skills. Experience in conducting IT projects and needs analysis. Perfect mastery of English and French (minimum level C1) and good knowledge of German (minimum B2). Sense of organization, rigor, and autonomy. Strong sense of public service. Excellent communication and interpersonal skills. We offer A high-level international working environment and stimulating challenges Dynamic teams playing a key role within the school High-quality continuing education Information Entry into function: or to be agreed upon Occupation rate: 90.00 Type of contract: CDI Application deadline: August 2, 2026 Reference: 2329 File: only complete files will be considered (letter of motivation, CV, diplomas, and work certificates) Contact All additional information can be obtained from Ms. Nathalie Cheseaux by email