Grant Manager and Scientific Coordinator 80% workload

Grant Manager and Scientific Coordinator 80% WORKING MODEL This position offers a flexible remote working model with one regular presence day per week in St. Gallen. JOB DESCRIPTION The Grant Manager and Scientific Coordinator is responsible for the financial and administrative coordination of research activities and third-party funds and supports the establishment and operational implementation of the Institute for the Science of the Aging Brain (ISAB) in St. Gallen. The position acts as a central interface between researchers, funding institutions, external partners, and financial stakeholders and makes a significant contribution to the efficient administration, coordination, and reporting of scientific projects. MAIN TASKS Administration and Financial Management: • Management of the accounts payable process and invoice processing. • Monitoring and control of budgets, including personnel budgets and portfolio management. • Support for medium- and long-term financial planning. • Formal examination and substantive control of supplier invoices. • Coordination with researchers and technical staff in administrative and financial matters. • Coordination of financial and organizational processes between research groups, funding institutions, and fiduciary partners, including support with the annual financial statements. • Communication and coordination with suppliers as well as academic partner institutions. Establishment and Further Development of ISAB: • Support in the implementation and continuous further development of administrative and financial processes and structures of the Institute for the Science of the Aging Brain (ISAB) in St. Gallen. • Support in the involvement and coordination of existing funding organizations and donors within the framework of establishing the institute. Research Projects and Third-Party Fund Management: • Support in securing third-party funds through the coordination of funding applications via mySNF as well as other funding platforms such as ProposalCentral and other university, public, and private funding institutions. • Administrative support in the preparation and submission of funding applications. • Management of third-party fund contracts and reporting obligations with a special focus on financial reports. • Coordination of schedules, deadlines, and requirements for scientific project reports. General Administration: • Coordination of the preparation of the institute's annual report as well as reporting to the Board of Trustees. • Maintenance of the institute's publication data and coordination of funding institution databases to ensure correct mention in scientific publications. • Taking over deputy duties in personnel-related matters as required. • Updating and maintaining the ISAB website. • General support of the institute administration and contribution to smooth day-to-day operations. Institute administration REQUIREMENTS Mandatory requirements: • Bachelor's degree or equivalent professional experience in the fields of Life Sciences, business administration, finance, public administration, or a related field. • Several years of professional experience in research administration, grant management, project management, finance, or a comparable administrative function. • Strong organizational skills as well as the ability to coordinate multiple tasks and deadlines simultaneously. • Excellent analytical and communicative skills. • High level of accuracy, reliability, and discretion. • Very good knowledge of Microsoft Office applications, especially Excel. • Very good German and English skills in spoken and written form. Desirable qualifications: • Professional experience in an academic, clinical, research, or life sciences environment. • Knowledge of research funding processes and third-party fund management. • Experience with funding platforms and systems such as mySNF, ProposalCentral, or comparable tools. • Experience in budgeting, financial reporting, or controlling. • Knowledge of ERP, accounting, or financial management systems. • Experience with content management systems for websites as well as with publication databases. ABOUT ISAB The Foundation Institute for the Science of the Aging Brain (ISAB) is an independent research institute based in St. Gallen. ISAB combines expertise in molecular biology, neuroscience, and translational medicine to advance the research of age-related diseases of the brain such as Alzheimer's, Parkinson's, and prion diseases. Through excellent science and close cooperation with academic and clinical partners, ISAB pursues the goal of translating scientific findings into future therapeutic approaches. OUR OFFER • Flexible remote working model with one presence day per week in St. Gallen. • Competitive salary and attractive employment conditions. • Five weeks of vacation. • Flexible working hours and a high degree of personal responsibility. • The opportunity to actively help shape the establishment and further development of a new research institute. • A collegial and international working environment. • Close cooperation with leading scientists and academic partners. • A meaningful activity to support research in the field of neurodegenerative diseases and the aging brain. • Long-term development opportunities in a growing organization. APPLICATION Interested candidates are invited to send their complete application dossier, consisting of a cover letter, CV, diplomas, and work certificates, to the following address: contact@isab.science Only complete applications will be considered. https://isab.science/jobs/grant-manager