Administrative Assistant*

Administrative* Assistant (40%-50%) The Trägerverein für die offene Jugendarbeit der Stadt Bern (toj) offers youth centers and other offers for young people between 12 and 22 years old in 5 city districts. The toj employs around 35 employees in various functions and salary classes. We are performance contract partners of the Stadt Bern with a few additional mandates from other funders*. You can find out more about our organization at For our office, we are looking for as of 1. September 2026 (or by arrangement) an Administrative* Assistant (40%-50%) Would you like to take on an exciting, responsible and varied task in a dynamic socio-cultural institution and contribute to the equal opportunities of young people in Bern with your work? Then you have come to the right place! Your tasks You help to ensure smooth processes in the office and are a service provider for the Managing Director and the district teams. Your main tasks include administrative work, in particular you process incoming and outgoing mail and write correspondence, minutes (including board), and file notes, you provide information within the scope of your area of responsibility and forward inquiries to the responsible persons. You manage the internal internet and mobile phone subscriptions as well as the stock of IT devices. In the area of public relations, you are responsible for managing our homepage, support the teams in maintaining our social media channels and coordinate the creation of the annual report. Depending on interest and workload, you support your team in the office by independently checking, paying and posting invoices. In addition, you manage the application management and publish job advertisements. The organization of company events and workshops round off your interesting and diverse area of responsibility. Your profile You have a commercial education and have already gained experience in an office, in a secretariat or in an office or a comparable job and, thanks to your good self-organization, you also find your way around well in a fast-paced and diverse field of work. You are confident in using Microsoft 365, especially Outlook, Word, Excel and Teams and are ready to acquire new knowledge on the job. You bring good language skills (German) and know the basics of non-discriminatory communication. You complete your work independently and extremely carefully, you set priorities, contribute proactively to the team and appreciate regular contact with internal and external stakeholders. It is important to us that different positions and perspectives are visible in the team. By filling this position, we also want to contribute, among other things, to the reduction of social disadvantages. Therefore, we prefer applicants with experience of discrimination. Benefits of toj Diverse and varied activity in an appreciative field of work Opportunity to help shape the job profile and develop yourself Cooperation with a motivated and experienced team Terms of employment according to collective labor agreement Framework conditions Working days by arrangement. The board meetings take place 4 to 5 times per year (currently each on Tuesday evening approx. 6 pm to 9 pm) Central workplace in the Stadt Bern Electronic application by 30. July 2026 to: toj(at) Start of position: 1. September 2026 or by arrangement Job interviews: 6. and 10. August 2026 (between 8:30 am and 2:00 pm) Trial day: 17. August 2026 morning, approx. 1h Contact persons: due to holiday absences you cannot reach us from 17. July to 2. August 2026 , Specialist responsible for Personnel and Finance, Managing Director toj, Joerg Ratter, jpid22cf18fjm jit0627jm jiy26jm